Types of Meetings In Public Institutions and Their Importance

A staff meeting is a meeting attended by the members of staff of an organization, to discuss issues related to the running of the organization. … Staff meetings help keep everyone informed and up to date. They let you collaborate as a team by providing feedback, sharing ideas and asking questions.

Different types of school staff meetings

Staff meetings can be classified into the following types:

1. Formal Meetings:

2. Informal meetings.

3. Planned informal meetings.

4. Emergency meetings.

1. Formal Meetings:

These include large committee briefing groups and some project-in-progress meetings. They hold regular meetings often at regular intervals. Sometimes this is the only way to control large groups covering different topics.

 

Such meetings have a rigid, structured agenda with a specific amount of time allotted to the subjects by agreement with the participants. The time limit is strictly adhered to. Examples of the agenda for formal meetings include:

(a) To prepare a curriculum.

(b) Classification of students.

(c) Allocation of duties and subjects to be taught to teachers.

(d) Preparation of time table.

(e) Decisions relating to co-curricular activities and other school/college functions.

(f) Issues relating to examinations such as fixing of dates of examinations, time-table for examinations, paper-setting, allocation of supervision and evaluation duties, etc.

(g) Progress of the Institute.

(h) Personnel policies.

(i) Enforcement of discipline, rules and regulations.

(j) Adoption and implementation of new teaching and assessment methods.

2. Informal Meetings:

These can be ad hoc in nature. Such meetings are held when the group feels that “it is time we need to talk”. Such a meeting may also be a subset of a formal meeting. Usually, they are called upon to deal with specific issues rather than the whole subject.

Very little information is required for convening such a meeting. This type of meeting can involve a small group of two people or a large group of up to six people. The result of such a meeting is usually a plan, a solution, or a request to hold a larger, formal meeting.

3. Planned Informal Meetings:

For a leader responsible for planning institutional functions and activities, such a meeting is most useful. The principal sets the objectives of such meeting, identifies and selects participants, prepares his case and deals with staff members either singly or in groups.

It is necessary to think of all possible persons who can assist in the planning process before holding such a meeting so as to avoid random results, misunderstandings and waste of time and energy.

4. Emergency Meetings:

These meetings are called when unforeseen or unforeseen situations arise. Such meetings are called at short notice. Examples of situations when such a meeting is called include:

(a) Visit of an educational or government official, a dignitary or an inspecting authority to the school/college.

(b) a case of gross misconduct, negligence or indiscipline by the students and in certain cases by a teacher.

(c) A sudden strike-call by students, teachers or lion-teaching staff.

(d) Some unforeseen calamities like fire, flood, riot, goons attacks etc.

(e) If request for meeting comes from some staff members.

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